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| A | 239528 | 119 | Manage and Administer Projects | Project implementation management and contract administration | This work element includes the administrative and technical work by the contractor to fulfill BPA's programmatic and contractual requirements. These include: implementation of the current contract SOW, managing a budget, and satisfying BPA contracting requirements, including preparing and submitting invoices and next year's statement of work and budget, maintaining a property inventory, confirming accrual estimates, accounting for cost-share, etc.
Covers all project management and administrative work related to contract implementation, including the supervision and training of staff, providing professional development opportunity, and adaptively managing implementation actions:
(a) Attend BPA coordination and management meetings, including contract, systems or financial workshops. Personnel will attend training as necessary or required including: safety course, first aid, hatchery operations, fish culture techniques, management training, and OSHA Training.
(b) Financial Reporting: Preparation of monthly financial invoices for the project and Supervisor.
(c) Managing sub-agreements or subcontract terms and conditions, including service, warranty and maintenance plans (for example) on the chiller and alarm systems, plus any other major items that are purchased. | $34,900 | 1.77% | 07/01/2022 | 06/30/2023 |
| B | 239529 | 165 | Produce Environmental Compliance Documentation | Environmental and Cultural Resource compliance assistance and clearance documentation | Notes: ESA/NEPA coordination is an on-going activity within the project actions reflected in this contract:
(a) there is a series of existing ESA and NEPA compliance documents in place that cover all current activities;
(b) contractor will coordinate EC clearance requirements with BPA environmental staff to ensure adequate compliance documentation is in place prior to continuing or beginning any of the work activities; and
(c) this WE documents the contractor's responsibility for supporting BPA's ESA/NEPA compliance for all activities under this contract; it is intended to encompass newly initiated actions as well.
(1) Work with the BPA Environmental Specialist (EC-Lead) to ensure that work tasks and project actions developed throughout the current (and prior) contract will meet permitting and environmental compliance requirements. For example, provide needed information and support for ESA consultations (USFWS or NOAA Fisheries) and Cultural Resource reviews and concurrences [e.g., State (SHPO) & Tribal (THPO)] for work that is planned for the contract period, prior to beginning any of the work activities.
(2) Coordinate with the BPA EC-lead to: a) obtain the NEPA, ESA, cultural resources, and other environmental compliance clearances required to implement project actions or plans, including any adjustments or additions to existing infrastructure or facilities; b) initiate all required consultation and surveys; and c) apply promptly for any applicable local, state, federal or tribal environmental permits.
(3) For cultural resource clearance(s), the EC-Lead initiates consultation with the affected tribes and state. To begin this process, YN staff will provide the BPA EC-Lead with a brief project description and maps showing the area of potential effect (APE) for the work proposed, to include the section, township & range for the whole area.
Note: To ensure clearance is obtained prior to work activities, start this process no later than 6-mos prior to the desired start-date for field work. On-the-ground work cannot begin until environmental compliance and cultural resource clearance has been received from the EC-Lead. | $5,700 | 0.29% | 07/01/2022 | 06/30/2023 |
| C | 239530 | 61 | Maintain Artificial Production Facility/Infrastructure | Operate & Maintain the Prosser Hatchery, Marion Drain Hatchery and the Acclimation Sites | Address the recurring and routine operation and maintenance requirements of the LYRSRC equipment and facilities, including the Marion Drain caretakers house and all YKFP sites on a yearly schedule; and respond promptly to unplanned outages and maintenance or operational safety needs.
NOTE: The following activities are EXAMPLES (only) of the kinds of regularly recurring maintenance actions expected or required to be performed in support of responsible hatchery operations most years; they do not reflect a commitment to these specific work elements during the course of any single contract period. In prior years, routine and emergency operations support or maintenance needs and responsibilities at YKFP sites have included the following kinds of activities:
(1) Maintain and repair electrical service, alarm system, chiller, freezer, and back-up generator at Prosser Hatchery, Marion Drain Hatchery, and acclimation sites.
(2) Maintain, fabricate, replace and repair equipment/utility vehicles at Prosser Hatchery, Marion Drain Hatchery, Marion Drain caretakers house, YKFP shop, and acclimation sites.
(3) Maintain and repair pumps and motors at Prosser Hatchery and Marion Drain Hatchery.
(4) Maintain and repair furnace, heating/cooling units at Prosser Hatchery and Marion Drain Hatchery, YKFP Maintenance Shop, and caretakers house.
(5) Maintain, fabricate, and repair equipment and plumbing at YKFP Maintenance Shop, caretaker' s house, Marion Drain Hatchery, Prosser Hatchery, and acclimation sites.
(6) Provide control and eradication of noxious weeds, and ongoing upkeep of road maintenance, snow removal, painting, roof repair of caretakers house, general maintenance at Prosser Hatchery, Marion Drain Hatchery, Marion Drain caretakers house, YKFP shop, pole buildings, storage units.
(7) General carpentry, plumbing, and electrical repair and maintenance of YKFP Maintenance shop, caretakers house, Prosser Hatchery, Marion Drain Hatchery, acclimation sites, YKFP work sites, and on-site storage structures. This may include installation or repair of: carpeting, siding, windows, roofing, gutters, piping, fixtures, valves, doors, renovation of existing building, covers for generators, pumps, etc., raceways, and ingress settling pond.
(8) Perform dust abatement, or road repair, as needed; install or repair doors, gates, and fences as needed to maintain security and safety at facilities; maintain pipelines for water supply and proper road access; provide appropriate aesthetic values and appearance. | $466,475 | 23.67% | 07/01/2022 | 06/30/2023 |
| D | 239531 | 60 | Maintain Fish Health | USFWS to Maintain Fish Health: Lower Yakima River Supplementation and Research Facilities | Services provided to maintain fish health for the Lower Yakima River Supplementation and Research Facilities (YKFP - Lower):
USFWS subcontract to cover pathological screening of Yakima mainstem fall Chinook, Marion Drain fall Chinook, and Coho. This will cover adults and juveniles. Including spawning, pre-transfer and pre-release sampling, monthly check-ups, and screening (as needed) of fish when they appear to be stressed or diseased stricken.
Fish health will be monitored by the Lower Columbia River Fish Health Center (LCRFHC), and observations noted and recorded. LCRFHC pathologist's will continue to monitor fish health and also perform a pre-transfer screening before moving fish to offsite acclimation facilities. | $83,587 | 4.24% | 07/01/2022 | 06/30/2023 |
| E | 239532 | 176 | Produce Hatchery Fish | Reintroduction of Coho in the Yakima Basin (BY 2021): Phase II (rear-acclimate-release) | Fish culture activities to rear, acclimate, and release up to 500,000 Coho (current year).
YN will use standard fish culture practices at all acclimation sites. General Fish Culture includes: screens cleaned as needed, D.O.'s monitored, mortalities picked, fish hand-fed a standard commercial diet, fish sampled for weight gain and feed adjusted accordingly, and fish health monitored by the Lower Columbia River Fish Health Center.
Note(s): (a) as part of managing adaptively, implementation details regarding the number of fish and the site locations to be used can be expected to require adjustment depending on fish production numbers, water and land conditions, flow volumes, the durability of land owner agreements, and other considerations; (b) the current Brood-Year releases will be approximately 500,000 fish; target size at release is 18 fish to the pound; (c) location information in Pisces for acclimation (initially the 6 most consistently-used sites) will be updated over the course of the contract term as implementation details solidify and intentions are confirmed; and (d) the goal (long range) is to acclimate and release up to 1,000,000 Coho. | $322,557 | 16.37% | 07/01/2022 | 06/30/2023 |
| F | 239533 | 176 | Produce Hatchery Fish | Reintroduction of Coho in the Yakima Basin (BY 2022): Phase I (collect-spawn-incubate-rear) | Fish culture activities to produce and rear up to 500,000 in-basin coho.
We have now transitioned to raising up to 500,000 in-basin coho at the Prosser Hatchery; the goal (long range) is to raise and release up to 1,000,000 in-basin coho. | $330,148 | 16.75% | 07/01/2022 | 06/30/2023 |
| G | 239534 | 176 | Produce Hatchery Fish | Supplementation to Increase Yakima Mainstem Subyearling Fall Chinook (BY 2022) | Fish culture activities to rear, acclimate, and release up to 500,000 mainstem fall Chinook (sub-yearling).
Adults are captured at Prosser Hatchery swim in trap, Prosser Dam collection facility, and also removed from Chandler Canal, then transferred to Prosser Hatchery during the early part of October and continue to be transferred mid to late November depending on conditions of the Yakima River. Adults continue to be held in ponds until the spawning operation is complete in December.
One adult holding pond with the measurements of 15' wide, 75' long and a water depth of approximately 3' is used to hold adults. The adult pond has the capacity to hold 600 adults at full density with a flow of 1,100 gallons per minute. Adults are given a therapeutic treatment ( formalin or hydrogen peroxide ) to control fungus three times a week while they are held.
Note(s): Adult fish in excess of broodstock needs (approx. 25 fish) are released back to the mainstem Yakima above the hatchery (bypass). | $270,570 | 13.73% | 07/01/2022 | 06/30/2023 |
| H | 239535 | 176 | Produce Hatchery Fish | Produce Early Fall/Summer Chinook: sub-yearlings (BY 2022) | Fish culture activities to rear, acclimate, and release up to 1,000,000 early Fall/Summer Chinook.
Bring in green eggs and milt from Eastbank Hatchery. Fertilize and incubate eggs at Prosser/Marion Drain Hatchery. Rear, acclimate and release smolts from Prosser, Nelson Springs, Wapatox Acclimation raceways, and Roza Dam.
Note(s): (a) as part of managing adaptively, implementation details regarding the number of fish at each of the sites identified as release locations are uncertain, and can be expected to require adjustment depending on fish production numbers, water and land conditions, flow volumes, the durability of access agreements, and other considerations; (b) location specifics and other information will be updated in Pisces over the course of the contract term as implementation requirements solidify and intentions are confirmed: (c) PUD agreement to hold 620 Summer Chinook at Eastbank, to spawn and transfer eggs, will follow as soon as Chelan Public Utility provides details and requirements; FY20 was the first-year of the agreement, at a cost of $20,000; scope of work to be attached in Pisces. | $292,938 | 14.87% | 07/01/2022 | 06/30/2023 |
| I | 239536 | 174 | Produce Plan | Update (2023): a) Annual Operation Plan; and b) Annual Maintenance Plan | Update the Annual Operation Plan and Annual Maintenance Plan for the Lower Yakima River Supplementation and Research Complex: includes a) Prosser Hatchery, b) Marion Drain Hatchery, and c) all Acclimation sites. | $2,000 | 0.10% | 07/01/2022 | 03/31/2023 |
| J | 239537 | 141 | Produce Other Reports | Other Reports for BPA | Monthly Production Reports for BPA to be submitted: Quarterly; and attached in Pisces as document type "Other." | $1,600 | 0.08% | 07/01/2022 | 06/30/2023 |
| K | 239538 | 171 | Build, Modify, and/or Refurbish Artificial Production Facility | Overhead Cover (Marion Drain): Replace failing overhead screening with structural roof to protect and maintain circular rearing tanks | Background: Three large circular tanks were purchased and installed at Marion Drain in the FY19 contract period, to replace the ten small aging and leaking fiberglass tanks (previously relocated to the facility and used for rearing), that were failed or failing and long-past their expected useful life. The existing overhead protection for the new fish-rearing tanks, originally planned and installed as an interim and impermanent component of the facility infrastructure (i.e., low-capital cost), is equally degraded and inadequate, missing or incomplete in many areas, and long-ago began to fail and compromise efficient, protected and secure facility operations, and robust, effective fish culture practices. The currently ineffective overhead shading and protection, to be consistent with production goals and rearing protocols, should be replaced as a necessary and planned major maintenance requirement.
Current (FY22): Construction of a structural overhead cover should have already commenced in the prior contract period (FY21): installed above the circular tanks at Marion Drain to replace the inadequate, and now failing, partial shading cover and protection netting currently in-place.
[COTR]: Maintenance actions are a permanent feature but an interim measure, a necessary upgrade to impermanent or temporary facility features that are failing, and not a premature investment that may be stranded in a future build-out of facilities. The previously installed tanks - easily adapted for water reuse, and a constructed overhead roof - for shading and predation deterrence, are expected to be incorporated as permanent features of future hatchery design and operation, if the Marion Drain Hatchery is updated in the post 2022-2025 period.
Note: Facility investment and production planning is expected to continue within ongoing discussions between BPA and the YN in the outyears (6-8 years). | $60,000 | 3.04% | 07/01/2022 | 06/01/2023 |
| L | 239539 | 185 | Produce CBFish Status Report | Periodic Status Reports for BPA | The Contractor shall report on the status of milestones and deliverables in Pisces. Reports shall be completed either monthly or quarterly as determined by the BPA COTR. Additionally, when indicating a deliverable milestone as COMPLETE, the contractor shall provide metrics and the final location (latitude and longitude) prior to submitting the report to the BPA COTR. | $1,200 | 0.06% | 10/01/2022 | 10/31/2023 |
| M | 239540 | 132 | Produce Progress (Annual) Report | [Deliverable due next period]: Progress Report (2-year): 2022 and 2023 (01/01/2022 - 12/31/2023) | Note: Annual progress reporting for the implementation period of the current contract (FY22), will occur in the subsequent contract term (FY23).
The YN Contract Manager and BPA COTR have agreed to continue a two-year reporting period cycle that began during the 2014 contract term, as an adjustment to efficiently align report requirements with the calendar year. A 2-year report that encompasses: (a) the one-year of reporting for this contract FY(22); and (b) the following one-year report period (2023), will be due as a deliverable before the end of the next contract period (Jun 30, 2024).
Contractor is current with reporting requirements (there is no report overdue as a deliverable); this adjustment in reporting periods is more efficient, serves BPA's implementation management purposes by reducing redundancy in reporting O&M activities that are recurring; better accommodates contract actions that occur toward the end of the implementation period; and encourages report preparation during the winter months, outside of the summer-fall work period. | $300 | 0.02% | 07/01/2022 | 09/30/2022 |
| N | 239541 | 61 | Maintain Artificial Production Facility/Infrastructure | Repair and ground prep Marion Drain Circulars | Address the circular repair and prep grounds for re-setting repaired circulars, caused by BAC 2 failure at Marion Drain Hatchery.
The following are examples of work to be performed, however they are not limited to:
1) Disassembly of failed 30’ circular and removal of all three 30’ circulars.
2) Recondition circular sub-grade, including bringing in sand needed to fix washed out areas of concern.
3) Re-pipe drains, which will include separating center drain and side-box drains, this will achieve better outlet flows to ensure circulars should not overflow in the future.
4) Relocation of inlet pipes and existing flows meters to increase their stability and improve protection from damage.
5) Replace two repaired circulars with use of crane, third circular will be placed in thirds and seamed on site.
6) Construction of eco block retaining wall around the perimeter to protect circulars from damage. Back-filling inside eco block perimeter to increase stability of circulars and provide staff with increased ground elevation while working with salmonids in circulars.
7) All work including compaction and placement of circulars will follow engineering specs provide by Jerrod Bartholomew YKFP Construction and Maintenance Manager II | $98,525 | 5.00% | 04/01/2023 | 10/31/2023 |
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